AI for Construction
Companies
Construction teams lose experienced time to tender review, takeoff, RFIs and document control. We build around real project information and existing commercial processes, with people approving any output that affects price or programme.
Capture site information
Compare it with the plan
Give someone the task
Site issues reach the right person faster.
Referenced
OUTPUTS LINKED TO PROJECT DOCUMENTS
Reviewed
ESTIMATOR AND PROJECT APPROVAL
Controlled
REVISIONS AND COMMERCIAL RECORDS
Construction back offices carry too much manual work
Estimating, RFIs and document control involve reading across drawings, specifications and previous records. Revisions and missing information add further checks before the team can act.
We trace that work with estimators, project managers and document controllers to identify a useful first tool. The business case uses their actual effort and error costs.
The responsible professional remains in control of quantities, prices, notices and safety decisions.
TODAY'S BACK OFFICE
- Estimators counting on PDFs at 9pm
- RFIs sitting unread for a week
- Drawing revisions tracked by filename
- Site diaries on WhatsApp
- Knowhow walks out at retirement
WITH THE LOOPS IN PLACE
- Takeoff drafted before the estimator opens it
- RFI draft replies on the desk by morning
- Drawing changes flagged automatically
- Site reports written from a voice note
- Past job knowledge stays searchable
Where AI saves time on a construction job
Our BuildManager pilot uses a real tender and quantity-surveyor workbook to test takeoff output against commercial evidence. The same principle applies to each workflow below: use real project information and keep the responsible professional in control.
Estimating & takeoff
Prepare draft quantities and source references for the estimator to check. Rates, omissions and assumptions need review before the quantities support a price.
RFI & submittal flow
Classify queries, find relevant drawings and specification sections, and prepare a draft response. The responsible project team checks its accuracy and contractual effect before issue.
Drawing & document control
Compare revisions and flag possible changes for review, with links to the source drawings. The document controller confirms affected records and distribution.
Programme & risk
Combine available reports and programme data to flag possible delays. The planner reviews the evidence and updates the programme, including dependencies the model may miss.
Site reporting & knowhow
Turn approved voice notes and photographs into a draft site diary. The site manager checks the record, while urgent safety issues follow the site's established reporting process.
How we start
We work with the people who prepare estimates, manage projects and control documents to build a tool around a defined gap in the process.
Each phase is tied to a defined tender, document set or commercial workflow. Your estimator or quantity surveyor reviews the result, and your team owns the agreed code, records and handover material.
BOOK A WORKFLOW AUDITWorkflow audit
We review representative work with estimators, project managers and document controllers. The proposal identifies a first workflow, required data, controls and price.
Capture the job memory
Index the relevant tenders, RFIs, drawings and specifications with permissions and revision references. Experienced staff help document rules that are missing from those records.
Launch the first loop
Usable internal tool live. Plugged into the systems you already run: Procore, Asite, Viewpoint, Autodesk Construction Cloud, Outlook, SharePoint. Your team uses it on a live job, not in a demo environment.
Add a learning loop on top
When a takeoff or RFI draft is corrected, the case is retained for review. Approved instruction or rule changes are tested against the earlier examples before the next version is released.
Works with your existing systems
The scope records the contract, measurement and information-management conventions your projects use. We test the workflow against the actual documents and amendments.
UK contract forms
Draft support uses the applicable contract and amendments, with source references. Notices, early warnings and compensation-event assessments need review by the responsible contract professional.
UK measurement & standards
We agree the applicable measurement and information-management conventions with your quantity surveyor and document controller. The software records those rules and the checks needed for each output.
UK data, UK rules
Hosted in agreed UK or EU regions, with contracts and model settings checked against the data flow. Drawings are not used for provider training where the selected contract says so. The design supports applicable UK GDPR, ICO and Building Safety Act requirements.
Our current BuildManager work uses real tender evidence
The pilot compares AI takeoff against a 500-line quantity-surveyor workbook, including the places where the extraction is right and where commercial judgement or missing trade logic still matters.
When this is worth discussing
We work best when there is a real operating problem, enough volume to measure and people from the affected teams who can make decisions.
Usually a good fit
- An established UK business, usually with annual revenue above £10m
- A repeated process with a known cost, delay, error rate or capacity problem
- A senior sponsor and a day-to-day owner who understand the work
- Access to the relevant staff, systems, sample records and security requirements
We may point you elsewhere
- A standard product already covers the process well
- The requirement is a one-off small build with no wider operating case
- There is no owner or access to the people and data needed to test the result
- The plan relies on AI making high-impact decisions with nobody responsible for review
Questions the buying team will ask
We've already got Procore / Asite / Viewpoint. Why do we need this?
They already store and manage much of the project record. We use their APIs and workflows where available, then add custom work only for the gaps: reading across documents, drafting a response, surfacing patterns or connecting systems your current setup keeps separate.
Will it get the takeoff wrong and bid us into a loss?
It can get quantities or classifications wrong. The pilot measures those errors against checked examples, and the estimator reviews the draft before it supports a bid. Source references and visible assumptions help that review.
Our drawings and tender prices are sensitive. Where does that data go?
Hosting, model providers, access and retention are agreed with your IT and privacy owners. Where a provider is used, its training terms, region and subprocessors are checked against the contract. The required access and activity records are included in the design.
How fast can you get a first version live?
We test on real project information but keep the current process in control until the project and commercial teams are satisfied with the evidence, source references and approval route.
Our PMs aren't going to type into a new tool. They live in email and WhatsApp.
Adoption is better when the workflow uses channels already accepted by the business. An RFI draft can enter an Outlook review queue, and a controlled voice-note intake can feed a site-report draft where company policy allows it. Any new interface should be reserved for the staff who need the additional controls.
What about the Building Safety Act and the golden thread?
For work affecting project records, the design can retain what the system read, produced and who approved it. Your building-safety and legal advisers determine how those records fit the golden thread and any higher-risk building duties.
How much does it cost?
The workflow audit is fixed-fee. A first build is scoped against a defined tender or process, with integrations, review time, running costs and support priced separately. The investment case uses your own estimating hours and error costs.
Do we own it at the end?
Yes. Source code, data, prompts and model configuration. We can host it for you or hand everything to your IT team. Hosting, support and any third-party licences are stated separately.
Talk to us about your construction admin
Show us a recent tender or project workflow, the source documents and the commercial checks around it. We will identify a use case that can be measured against the next live job.